Converting your email into a PDF document

Have you created an email that needs to be converted into a PDF?

Most modern browsers offers this features. We recommend using the latest version Chrome.

 

Firstly, view your Email's URL or Web Version. Head to the Email composer, and click 'Desktop Preview' to find the URL. 

 

Print as PDF

1. View the Web Version of the Email in your Browser.
   
   
2. Using your Browser, select File > Print
   
   
   
   
3. You will see a window with some Print settings. 
   
   
4. Select for the Destination: 'Save to PDF'
   
   
   
   
5. Customise the PDF display.
   • Click to see 'More settings'
   • Your content may not split perfectly with the default settings
   • Change the custom Margin and Scale to adjust the display size.
6. Leave 'Paper Size' as A4 if the intension is for printing. 
   
   
   
   
7. Ensure that the Options : 'Headers and footers' aka 'Background graphics' are enabled.
8. Click 'Save'

Now you have your Email saved as a PDF.

 

Note: You can upload this PDF to the File Library to create 'Click to download' links for the email. 

 

Using an Application or Plug-in

There are a number of free online applications that can be used to do this. The best tool set for converting to PDF that we have found can be accessed here.

PDF crowd will allow you to enter the URL from your emails preview (accessed from inside the "Preview" button inside the Swift Digital Suite), Convert HTML code into a PDF or create content inside a WYSIWYG editor that can then be changed to PDF. This means you can copy content directly from the editor inside the Swift Digital Suite into their editor and turn it into a PDF document.

You can also take advantage by installing one of their handy browser plugins (if you use either Firefox or Chrome as your browser):

Firefox	Chrome

These make converting to PDF as simple as the click of a button, selecting the icon in the screenshots above will instantly download the webpage in your browser as a PDF file.

 

 

Read More Buttons

If you convert your newsletter into a PDF, you may want to consider if you have added a "Read more" buttons into your email.

For any articles with a "Read more" button, the preview of your email will not display the articles content.

To view all articles in a Newsletter there are two options, manually remove all "Read mores" from your Newsletter articles.

 

 

Alternatively, you can convert to an image.